MINUTES OF MANAGEMENT COMMITTEE MEETING CHERRY WILLINGHAM 16TH JUNE, 2010

1.      Welcome:
        The Chairman welcomed everyone to the meeting especially Bonny Smith our new Committee         member

2.     Apologies
        No apologies had been received

3.     Minutes of meeting held 21st April, 2010
        The minutes of the meeting were read and signed as a true record by the Chairman and Secretary

4.     Matters arising from the minutes
        The only matter arising from previous minutes was again the lack of response from any Governing
        body that may help with new Twinning possibilities. The Chairman stated we are very much on our own         in keeping our twinning links up and running

5.     Correspondence and Secretaries Report
        No correspondence had been received by the secretary. An email had been received from Welton         Twinning regarding a BBQ they are holding on the 3rd July, all this information is to be posted on the         Federation website if anyone wishes to attend. The secretary will also email all Twinning         Associations to remind them if they have any forthcoming events they wish publicised we can enter         them on our website.

6.     Treasurers report
        The Treasurer handed out a balance sheet explaining any income and expenditure this month.

        Previous balance at 30.4.2010 - £2621.27  Balance at 16.06.2010 - £2638.27 2  The Treasurer also         reported he had been investigating several bank accounts to see if we could receive any interest on the         Federation account. Currently this is with Alliance and Leicester and we receive no interest. At the         AGM it was suggested we look at Nationwide and Barclays, Nationwide could offer an account paying         0.01% Barclays 0.05%. The meeting agreed this was a very minimal amount of interest to warrant         changing the accounts.

7.     Update on Twinning Possibilities
        Louth had been in contact with the Chairman and they are still looking at possibilities. Ron Stewart         from the Town Council at Crowle also contacted the Federation on Twinning possibilities with Holland         at the moment they are having problems getting this up and running the Chairman and Vice Chairman to         offer further help to them if required. Bonny Smith also stated the problems Spilsby are having         setting up a 3 way twinning.

8.     Update on Federation Website
        Regularly updated by Chairman, Secretary to remind associations they can publish information on the         Website.

9.     Discussion on arrangements for Summer Gathering
        It was agreed Sunday 12th September, 2010 would be a good date for the Summer Gathering, it was         also agreed we would have a Boules event again but to try and shorten the amount of games played for         each person. If the weather was poor we had again the Race Events package we could use indoors. We         would also have other outside games for fun skittles, post and horseshoe. Catering arrangements, would         be the same as last year, the Secretary contacted Pat Button and made a booking for the 12th, prices         to be confirmed. Again members would be asked to bring their own drinks. It was agreed to ask each         member for a contribution of £8.00 for the event. It was stated that this money must be paid by the         1st of September. The secretary to email all twinning associations with information on the Summer         Gathering. (I have now spoken to Pat Button (Caterer) and she can provide the buffet with a selection         of meats, desserts and tea and coffee for £7.50, I spoke to Mike and it was agreed we will charge         members £7.50 not £8.00)

10.    Discussion on arrangements for Autumn General Meeting
        As requested at the AGM this year we would again hold the Autumn General Meeting but change the         format as requested at the AGM. Several ideas were proposed, the Chairman had only received one         reply from his email regarding the format of the Autumn General Meeting this was from Bill Wright at         Holton le Clay. Bonny Smith suggested an excellent idea that we could hold the event at The Barracks         and it took the format of the entire attending associations do a display of their twinning association         and activities. Also we could hold a workshop on Grant Applications. It was suggested the event would         either run from 11am to 3pm or 12pm to 4pm with a break for a meal which could be prepared by the         Chef at The Barracks. The suggested date for the Autumn General Meeting was 21st November, 2010         Bonny Smith is to investigate the availability and meal choices and costing, she will then inform all the         Twinning Associations.

11.    Any Other Business
       John Bucke asked about the problem for Bonny travelling from Spilsby to Baston for our meetings, it        was agreed she would travel with Graham Martin the Treasurer.

12.   Date, time and place of next Management Meeting
       Wednesday 25th August, 2010 7.30pm at Baston.
       This date has been confirmed with John Polkinghorne by the Secretary.

       Meeting Closed at 10 pm